Associated Student Body
ASB stands for Associated Student Body. According to state law, an ASB is a formal organization of students, including student groups such as student clubs, subject to the control of the district's board of directors. ASB activities are subject to state law (WACs and RCWs), school board policies and procedures, and individual ASB constitutions.
Final approval of ASB activities rests with the board of directors, but the students decide what activities will make up the ASB program as well as direct the intended use of any money raised.
As money generated by a public institution, ASB money is public money. It is subject to scrutiny and review of record keeping and financial records.
Roles & Responsibilities
Associated Student Bodies at secondary schools must have student officers who, with the guidance and supervision of the primary advisor, govern the administration of the ASB. These student representatives have the authority and responsibility to oversee the ASB fund. Student officers must understand the importance of their role and be involved in every aspect of the ASB.
ASB officers develop an annual ASB operating budget with projected income and expenses with the primary advisor. This is done each spring for the next school year.
All ASB clubs, classes, and athletics take part in the budget process. These groups give the Student Council information so that an informed fiscal decision can be made for the allocation of funds in building the annual budget (expenses, income, etc.).
All planned spending must be captured in the annual budget process, ensuring that all school and district approvals are obtained once the budget is approved by the school board. The approved budget allows the ASB to spend money (spending authority) up to the approved amount. No payments are allowed except as provided in the approved budget.
Elementary ASBs must follow the same rules and guidelines as secondary schools, but the principal is able to act on behalf of the students.
Each school ASB must create a constitution. The ASB constitution sets up the processes and procedures that govern a school's ASB. The state auditor may refer to the constitution during annual audits to make sure the school is following its' own rules.
The constitution specifies the structure of the ASB and the responsibilities and duties of the governing body. It is important that school administrators and students become familiar with the guidelines in the constitution.
ASB clubs are usually formed for a special purpose or interest. Each student group wishing to form a new ASB club must first complete a charter application and give it to the student council and building administrator for approval. Each has an elected student officer and an adviser who is an employee of the district to oversee and manage the activities and needs of the club.
Revenues & Use of Funds
Associated Student Body revenues are fees collected from students and nonstudents as a condition of attendance at any optional non-credit extra-curricular event of the school district, which is cultural, social, recreational, or athletic.
Also considered ASB revenue is money earned from ASB activities and any other money received by an ASB for support of the student body program, such as donations or fundraisers.
ASB Funds can only be used for legitimate activities of the Associated Student Body, which are:
- Extracurricular which are cultural, athletic, recreational, or social (CARS) in nature
The use of any ASB funds should be for the current Students of the school’s ASB, and revenues collected should generally be used for activities occurring in a single year period. If revenues will not be spent in a single year, a clear plan for use should be documented and reviewed by the ASB student council.
School districts that receive federal funding need to consider that donations given to the ASB athletic program must follow Title IX which prohibits discrimination between boys’ and girls’ sports.
The use of ASB money for curricular activities is strictly prohibited. ASB public funds cannot be used for any personal or private use.
ASB public funds cannot be used for anything under the general heading of gifts, including charitable donations, scholarships, or student exchange.
Expenditures for charitable donations, scholarships, and student exchange may be made only from legitimate, private, non-associated student body money, subject to board policy and specific controls.
- Kent School District Policy 3510: Associated Student Bodies
- WAC 392.138.105: Fees Optional Noncredit Extracurricular Events
- WAC 392.138.110: ASB Public Monies – Associated Student Body Program Budget
- WAC 392.138.125: ASB Public Monies – Disbursement Approval
- WAC 392.138.200: Nonassociated Student Body Private Moneys
- RCW 28A.325.010: Fees for Optional, Noncredit, Extracurricular Events
- RCW 28A.325.020: ASB – Powers & Responsibilities Affecting
- RCW 28A.325.030: ASB Fund – Fundraising Activities
- OSPI: House Bill 1660 Frequently Asked Questions